integration
Your certs belong in the systems you already run.
No rekeying. No hunting for the right version.
The cert and the transaction describe the same event.
Now they talk to each other.
Your ERP knows a shipment happened. It doesn’t know if the cert package was complete. Your document repository holds the mill cert. It doesn’t know which lot it belongs to. Cert data is the most manually handled data in the supply chain, retyped from PDF into system after system, each retype a new chance for error to enter your traceability chain.
SmartCert extracts that data once, structures it, and routes it to the systems that need it. You decide how much runs on its own: fully automated, where certs are validated against your specs and clean results flow straight to your ERP untouched, or with a person in the loop, where the system reads and checks, then routes results to a quality engineer for approval before anything moves downstream. Most teams start with review on everything, then automate the checks they trust.
Connect once. Let the data move.
Step 1 — Extract
Step 2 — Match
Step 3 — Flow
Two ways to get certs into your systems.
Some systems want a link. Some need the file itself. SmartCert supports both, and you decide which one fits each system you run. Neither one leaves you with a stale cert. Either way, SmartCert holds the live record, and your team always knows what is current.
Option 1 — Link
The cert lives in SmartCert and links directly to the part, lot, order, and shipment in your system. There is only ever one document, so there is nothing to sync. When a cert is revised or superseded, everyone sees it the moment it happens.
Option 2 — Push
SmartCert delivers the document and its data into your system as a stored record. When that cert is revised, SmartCert sends the updated version to your system automatically. Nothing to request. Nothing to go looking for. Useful when your system requires a local file, or when certs need to sit inside your own retention policy. You keep the copy. SmartCert keeps it fed.
Meet your systems,
and your suppliers,
where they are.
APIs and webhooks connect SmartCert to any ERP, QMS, or MES your operation runs. FTP and bulk data for high-volume operations. And email monitoring for the suppliers who will only ever send you a PDF.
Connected cert data changes what your systems can tell you.
Outcome 1
Traceability that survives an audit. When cert data and ERP data are linked, tracing a lot back to its source is a query, not an investigation.
Outcome 2
One record, every department. Quality sees the compliance result. Purchasing sees whether the supplier cert arrived. Shipping sees whether the package is complete. Nobody maintains a parallel spreadsheet.
Outcome 3
Collaboration that stays with the data. In-platform chat keeps the conversation attached to the cert as it moves through your systems. Engineering flags a spec mismatch, purchasing sees it, the supplier answers it, and the resolution becomes part of the permanent record.
A receipt posts. The cert is already attached.
A supplier emails a mill cert to your monitored inbox. SmartCert reads it, extracts the heat number and material spec, validates it against your standards, and matches it to the open purchase order in your ERP. By the time the receipt posts, the cert is attached, the compliance status is recorded, and the lot is traceable. Nobody typed anything.
Stop moving cert data by hand.
Tell us what you are running.
We will map the path from your certs to your systems.